4. Ready To Start



STAGE 4 - READY TO START

Stage 1 - Set up premises and utilities. Register with IRS and organise stationery.
Start to put together everything at this stage. Find premises in the right location for the business and make a note of any alterations that have to be made to suit the business requirements. Sign the lease but before you do make sure all documents have been checked by your lawyers first. This is critical. Get the place commercially cleaned once you are in but before the furniture and equipment arrive.

Arrange insurance (which can be updated later when all furniture and equipment are in) as soon as you take over the place, and arrange a first clean by commercial cleaners.

Set up a home office if you are going to have one and apply for a P.O Box at the closest Post Office or from a firm that provides Postal Boxes. Register with the IRS and get employment kit papers from the IRS if you are employing people.

Start organising your phones with the phone company and your power with the local power supplier. The power supplier that supplied the previous tenants usually carries on the power account in your name but the dates are adjusted so you pay only from the date you took over the premises. Phone and power need to be attended to as soon as possible after (before if you can) obtain possession of your premises because you’ll want them operational before your start date.

Sometimes there can be delays so make sure you are not held up as that costs money.

Get a local security firm to call and see what you would need for new locks and new keys as well as an alarm system and security patrols.

Get your signage arranged early because the Signwriter needs time to design and make up. You will need an outside sign as soon as you can so clients and customers can find you.

Find a good local graphic designer to design a logo and letterheads and business card etc. Then find a good printer to print them quickly for you at a good price.

What you should do:

  • Find premises in suitable location and sign a lease more info..

  • Arrange any internal remodelling or alterations to premises

  • Arrange first cleaning of Premises

  • Arrange Insurance cover (get agent to update later) more info..

  • Set up a Home Office more info..

  • Apply for a P.O Box more info..

  • Register with IRS for Tax Number, Sales Tax etc more info..

  • Apply and connect utilities - phones, fax, power, computer lines (ADSL etc) more info..

  • Security, Locks and Alarms – see a security firm more info..

  • Design Logo & Printing more info..

  • Signage arranged more info..

  • Print Letterheads, Cards, Stationery, Promotional & Advt. Literature etc more info..

 

Stage 2 - Install furniture, equip and computers. Buy vehicles or arrange leasing
Buy and get delivered direct to your premises all your furniture, equipment and office electronic gear such as computers, scanners, printers, fax, etc. They can be bought new or secondhand or from auctions. There are many sources for his type of things if you want to minimise your costs. You can even lease if you prefer.

Buy any vehicles and plant and machinery (if you are manufacturing  for instance) that you will need and arrange finance or leasing as required. 

What you should do:

  • Buy in Office and Factory Furniture – new or s/hand or rent or lease. more info..

  • Buy in Office Equipment – new or s/hand or rent or lease. more info..

  • Buy and install Computers and Software – new or s/hand or rent or lease. more info..

  • Buy in Factory Equipment & Plant – new or s/hand or rent or lease.

  • Buy business vehicles required more info..

  • Look at Leasing rather than Buying these assets more info..


Stage 3 - Connect Internet and web site. Systems in. Staff employed.
Arrange to connect to the internet and set up your email. If you wish to have a web site talk to an outside designer or if you have staff with the knowledge, develop it yourself.

Interview and employ good staff and managers and train them in their duties and in your business methods and systems. If you need to engage agents, run some ads and employ them.

Set up the office and buy whatever is necessary in the way of bits and pieces everyone uses in the office.

Install an office recording system and an accounting and payroll system.

Update your costings and pricing and update your insurance cover now that everything is in. You may like to run them through your accountant first.

What you should do:

 

Stage 4 - Arrange suppliers and stock. Contracts signed. Ready to open the doors.
Call and establish credit accounts with your suppliers so you can start buying. If you are a retailer you may need to merchandise. Buy opening stock and any other material you need. Set in stock control systems.

If you intend to manufacture yourself set up your production people and plant. Talk to manufacturers and outsourcing firms and arrange distribution if necessary

Have a meeting with any public relations people you want to use for your publicity.

Sign any contracts and agreements that need to be concluded but make sure your lawyers have vetted them first.

You are now ready to start so talk to your staff (if you employ any) and encourage and motivate them to give their best when you open for business.

What you should do:

  • Set up accounts with suppliers more info..

  • Merchandise if retailing more info..

  • Purchase opening stocks and materials more info..

  • Negotiate with Contractors, Manufacturers or Outsourcers more info..

  • If producing goods organise your factory and staff

  • Arrange Distribution if necessary more info..

  • Meet with PR firm for opening and promotion requirements

  • Sign any contracts required after lawyers have OK’ed. more info..

  • Meet with and motivate all staff and sales team

  • Final review of all areas before doors open for business

 

When Ready, Go to STAGE 5Click here